Dreaming of exploring your favorite destinations with your travel squad? KLM Royal Dutch Airlines offers a dedicated group travel service for parties of 10 or more passengers flying together on the same flight with single one itinerary. However, the airline offers flexible in-flight services, and take advantages of several benefits when you book through the KLM group travel option. So go through the entire article to know about how to request a quote, understand the benefits, and follow the booking process with ease.

Benefits of KLM Group Travel Booking Policy

If you plan to travel with your loved one, business event, family or friends with KLM, then before requesting a quote for group fares, you should know about the complete guidelines & benefits of group travel, to avoid any hindrance while making your reservation. Have a look !

  • Group Requirement for Booking: KLM accepts group travel tickets of 10 or more passengers traveling together on the same flight.
  • Consistent Group Fares: When you apply for a group booking, all passengers receive the same group rate without discrepancy.
  • Earn Miles or Flight Credits: Group passengers can collect the flying blue miles or blue credits on the booking.
  • Modify Passengers Details : With group booking option, the passengers can change the flight details such as passengers name or travel dates etc.
  • Confirm Booking within 14 Days: KLM provides up to 14 days to finalize or confirm your group booking after receiving a quote.
  • Free Seat Selection: If you book your flight 8 days before your scheduled departure, then the airline will allow you to select individual seats free of cost.
  • Booking Timeline: As per policy, KLM allows group booking up to 11 months before the flight departure.
  • Group Desk Services: KLM Airline provides a priority-based booking facility for faster processing & dedication customer support for your group seat preference.
  • Add Passengers After Initial Booking : You can add more passengers in a group after booking the flight, depending on availability of seats.
  • Payment Process: Group traveler can deposit 30% to secure your booking, balance due ~30-32 days before departure

So, these are a few of the best benefits that group travel provides, and the list goes on. You will also get more benefits if you call on KLM group travel phone numbers, and ask for future deals and discounts.

Group Travel Requirements or Eligibility

  • KLM qualifies as a group when 10 or more passengers travel together on at least one flight leg, excluding infants under 2 on lap.
  • Children under 12 must travel with an adult; one adult may accompany up to 12 children under 15, with a maximum of 2 babies per adult.

How to Request a Quote for KLM Group Travel?

If you are planning a group trip with KLM, then you can book your flight by using the KLM group travel option. KLM defines group travel as a reservation for 10 or more passengers traveling together on the same flight. You need to follow the basic steps to complete your booking online.

  • Step 1: Navigate to the official website of KLM Airlines
  • Step 2: Fill out the form according to your requirements
  • Step 3 : Enter your necessary details such as the number of passengers, date & destination, etc.
  • Step 4: Submit group travel request form.
  • Step 5: You will receive a group fare quote
  • Step 6: If quote meets your requirements then confirm booking
  • Step 7: Group travel may allow partial payment or deposits
  • Step 8: Now, submit passengers names with required details
  • Step 9: Once payment done, receive final Itinerary and e-Tickets
  • Step 10: If required, submit requests for special services
  • Step 11: After that, you will get the confirmation email
  • Step 12: Also save the boarding pass it requires at the time of boarding.

How do I Contact KLM Group Travel Desk?

If you are not happy with the online process, you can connect offline by calling KLM Group Travel department at 1-800-618-0104 (available Monday to Friday, 09:00–17:30 CET) , once your call gets connected you can request a group quote. Then the representative will ask you for the details of your group and will provide you with your booking.

Travel agents will provide more deals and discounts on your flight tickets. Due to a busy signal on a phone, call waiting or currently unavailable. You may also email us : groups.directsales.nl@klm.com for Group travel quote or booking of 10+ passenger.

Types of Group Available on KLM

KLM has options for all types of group travelers. Therefore, you can book following types of group tours with KLM:

Family or Friends Group Travel

KLM allows you to fulfill your dream to fly with your family or friends. Therefore, if you want to fly to New York with your family or explore Paris with friends, KLM group travel makes it possible. Not only this, KLM allows you to select your seat when eight days left for flight departure and it costs nothing.

School Group Travel

Schools can also get the benefit of KLM group tickets. They simply need to choose “ Schools” as group travel type. All the passengers included in reservation pay an equal fare. Also, KLM offers them ticketing flexibility. Therefore, you can make payment anytime before departure. Furthermore, KLM does not charge any fee if you cancel the ticket. For more information, get in touch with a KLM Airlines representative.

Sports Travel

Are you planning a visit with your team? Then, a KLM group tour is a perfect option for you. No matter if you are going for leisure travel or to attend a sporting event, you can always book a group holiday with KLM. Even if you have not decided yet, KLM allows you to book a ticket 11 months prior to flight.

Business Travel

You can reserve a KLM group holiday even when you have to attend a business meeting at another destination. Prefer to book a group reservation for a business fair visit as well. If you are a Bluebiz member, you can also take advantage of a loyalty program for business tours. It also helps you earn blue credits for your organization.

What Are Costs and Conditions for Group Ticket on KLM?

Different factors affect the costs and conditions of KLM group tickets. Therefore, check out those factors below that directly influence the group quote:

  • Number of passengers,
  • Available seats,
  • Travel destination,
  • Date of Travel
  • Travel class
  • Remember that flight price involves the checked baggage for all passengers in the group.

However following factors affect the conditions of group reservations:

  • Number of passengers,
  • Destination of Departure,
  • Timing of reservation,
  • Days left for scheduled departure,
  • Seats availability
  • Special deals and events,
  • Methods of payments
  • A non-refundable service fee of € 25 per person is added to the group booking cost. This fee is charged regardless of the final fare amount .

How “Time to Think” Feature Works for KLM Group Ticket?

Under the “Time to Think” feature, KLM allows passengers to hold a preferred seat for a specific price based on fare condition. However, you can do so only for a period of 3 days. On the due date, the airline will notify you by email including a payment link. Click on that link and make payment online. If you do not take the action on time, the airline will cancel your reservation and not refund the amount.

Conclusion

In summary, all above mentioned details will help you to decide group travel is less expensive than individual booking, especially when you are coordinating for 10 or more passengers. So what is stopping you, make your group travel with KLM and enjoy it with your loved ones.

For further assistance or support, contact KLM’s Group Travel Desk directly at +1-802-231-1806 U.S.A or +31 (0)20 545 9708. The team can guide you through specific requirements, fare, and process to book group tickets with ease. So why are you waiting to call us today for better deals & discounts!

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FAQs ( People Ask Questions)

Q1. What is considered “group travel” by KLM?

A group consists of 10 or more passengers traveling together on one flight segment. Infants under 2 on a lap aren’t counted.

Q2. How far in advance you can book a group ticket?

Passengers are allowed to book tickets up to 11 months before departure.

Q3. Can seats be reserved together and for free?

Standard seats are free from 8 days before departure. Before that, seat selection incurs a fee.

Q4. Are children eligible for discounts or special seating?

Children with their own seat pay the full fare and count toward group numbers. Infants on laps pay 10% of the net group fare and aren’t counted. Adults may accompany up to 12 kids under 15 and 2 babies.

Q5. How are group fare prices calculated?

It depends on group size, flight capacity, travel class, and booking timing; they may not match the cheapest individual fares.

Q6. Can we add passengers later after booking?

Yes but fares for added passengers may differ from the original quote

Q7. Will we still earn Flying Blue Miles?

Yes. Group travelers can earn Flying Blue Miles and Blue Credits for business travelers. Provide your number during booking or add it in “My Trip”.